Tod Anstee specialises in the property market, serving West Sussex and the surrounding areas. We combine a fresh, innovative approach to marketing with the highest standards of service and professionalism. Our dedicated team is committed to delivering exceptional results, while genuinely caring for our clients’ needs. We are now looking for a proactive, personable and highly organised Team Administrator to join our Midhurst office. This is an exciting opportunity to join us at a pivotal stage, as we continue to grow and shape the next chapter of our expansion. As part of the Tod Anstee team, you will be joining a team with a strong reputation built over 16 years. The role offers variety, responsibility, and excellent opportunities for personal and professional development. You will work in an office environment where your contribution will make a real difference every day.

Purpose:

The role of a team administrator within Tod Anstee is key to ensuring the smooth and efficient operation of the office. This position involves managing a wide range of administrative tasks that support the branch function and contribute to the continued growth of the portfolio.

Key responsibilities:

This list of responsibilities is not exhaustive, and the Administrator may be required to perform duties outside of this as operationally required and at the discretion of the Directors.

• Managing the reception area, including welcoming clients
• First responder for telephone and visitors
• Producing accurate tenancy and sales documentation such as tenancy agreements, terms of business.
• Processing tenant referencing, ID checks and deposit registration
• Checking tenancy agreements have been signed, references completed, funds cleared and compliance in place.
• Prioritising work to meet tenancy start dates.
• Performing property management tasks including the raising of works order instructions and invoice processing
• Organising meetings, scheduling appointments as required
• Performing data entry roles, including updating records and databases for the branch
• Collaborating in team and office presentations supporting the visibility of the branch.
• Actively taking part in team projects and training.
• Joining company meetings as required, exchanging knowledge.
• Maximising all cross-selling opportunities within Tod Anstee.
• Liaising with other branches efficiently and effectively as required
• Administrative support for event and marketing activities as required
• Supporting with external marketing and promotional events as required
• Traveling to and providing cover for other local branches as required to cover sickness/holidays.
• Complying with Tod Anstee Code of Conduct and Policies and all legislation that affects the business.

Person Specification – essential criteria:

• A true people person with outstanding verbal and written communication skills
• Previous administrative experience (estate agency preferred)
• Exceptional organisation and time management skills
• Strong proficiency in administrative management
• Outstanding problem solving, research skills and a natural drive to help others
• Ability to prioritise workloads and work to deadlines

Our Mission:

We believe our clients’ interests always come first and aspire to use our teams qualified knowledge of the local property market to our clients’ full advantage.

Our Vision:

We endeavour to be leaders of our industry, within Chichester, Midhurst and throughout West Sussex, as well as the competitive markets.

Our Values:

We are proud our clients’ see our staff as one of our firms’ greatest strengths, dedicated to offering the absolute best service and exceeding all expectations.

To Apply:

Email [email protected]

Tod Anstee, one of West Sussex’ leading brands, is a unique and dynamic company offering a wide range of exciting career paths from sales jobs to graduate opportunities.